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• Full time continuing at Camperdown Campus
• Opportunity to provide administrative and operational support to the operations team
• Base Salary $108,557 - $118,267 + 17% superannuation

About the opportunity

The Faculty of Medicine and Health has been designed to enable innovation, excellence and strategic vision in teaching, research, and clinical practice not only in medicine and health, but in all the areas in which we operate. We are committed to challenging conventional wisdom, and to finding new paths to travel. We are focused on leading new possibilities in the way we deliver wellness and healthcare and in making a distinctive impact on healthcare, both locally and globally. It is our commitment to curiosity, connection and excellence that sets us apart. It is how we are making a difference - how we are shaping healthcare.

We are seeking for an experienced Senior Administrative Officer and MRI Support.

The Senior Administration Officer and MRI Support provides administrative and operational support to senior faculty leadership team members, Centres and Institutes leadership teams, under the general direction of the Head of FMH Centres and Affiliated Institutes, Operations. This role is essential for the efficient implementation of key initiatives and strategic operations across the portfolio.

Your key responsibilities will be to:

• Oversee daily administrative activities, support senior leadership and stakeholders, ensure governance compliance, handle inquiries discreetly, build relationships, and contribute to strategic planning and process improvements
• Ensure databases and reports meet governance and business needs, compile and analyze data for presentations, coordinate payments and invoices, maintain documentation and records per University policy, and collect and summarize statistics.
• Facilitates strategic external engagement through planning, project support, and stakeholder relationship management.
• Coordinates meetings, events, and conferences, providing high-level administrative support including correspondence drafting, stakeholder liaison, and logistics management for efficient event delivery.
• Ensures university governance compliance through support for senior leadership in annual reporting, reviews, and governance procedure implementation, offering guidance on administrative processes.
• Undertakes ad-hoc projects and activities approved by the Manager, aligned with the role's responsibilities and classification level.

About you

• hold a Bachelors Degree in a relevant field e.g Business Administration and /or equivalent relevant experience
• analyze and apply complex policies, procedures, and accounting standards
• communicate effectively both verbally and in writing with the ability to influence outcomes
• coordinate events and activities efficiently.
• provide strategic financial management advice and decision support.
• demonstrate strong organizational skills, time management, and proficiency in Microsoft Office, including advanced Excel for financial analysis.
• proven ability to take initiative and drive projects forward independently

To keep our community safe, please be aware of our which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the reasons for the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of , , , , and those who identify as . We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Deepna Chand, Recruitment Operations by email to Deepna.Chand@sydney.edu.au

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The University reserves the right not to proceed with any appointment.

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Applications Close

Sunday 11 August 2024 11:59 PM